Executive Office Administrator

Full-Time Position 
Salary Range: $45,681.00 - $68,521.50 commensurate with education and experience

EDUCATION & EXPERIENCE:
Bachelor’s degree in business administration, business management or public administration from an accredited college 
or university; four (4) years of progressive experience in a professional position directly responsible for office 
management; and two (2) years of experience in administration; or any equivalent combination of training and work 
experience that provides the necessary knowledge, skills and abilities.

KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of and ability to interpret, understand, and follow standard federal, state, local, and housing authority 
standards, processes, procedures, policies, and regulations; Knowledge of and skill in maintaining records in compliance 
with the Illinois Open Meetings Act, FOIA, and various other public record retention processes, policies, procedures, and 
regulations; Knowledge of occupational hazards and applicable precautionary measures; Skill in the proficient use of 
office equipment, computers, and software; Skill in taking dictation, transcribing notes, and typing letters 70 WPM with 
accuracy; Skill in composing and generating letters, complex records, and computerized reports; Ability to work 
independently in an organized, thorough, detailed, accurate, and efficient manner; Ability to represent the Executive 
Director’s office; initiate, and maintain positive public and interpersonal relationships; and communicate (oral and written)
and interact with diverse individuals (public, outside agencies/vendors, co-workers, and Commissioners) in a courteous, 
confidential, effective, positive, professional, and ethical manner; Ability to maintain a valid Illinois driver’s license and be 
an insurable SHA driver.

DUTIES & RESPONSIBILITIES:
Performs highly responsible, diversified, and complex administrative and operational support to assist the Executive 
Director/Executive office in accomplishing the administrative and operational functions of the Springfield Housing Authority 
(SHA). Coordinates the daily operations and management of the Executive Office. Uses considerable independent 
judgement and initiative to perform a variety of tasks inclusive of but not limited to overall Executive Office management; 
report writing, newsletter, and press release development, reading, understanding, interpreting, and articulating federal 
rules and regulations as well as SHA policies and standard operating procedures to others. Reads, understands, and 
articulates PHAS, SEMAP, and Public Housing Agency Plan submissions. 
The Executive Office Administrator provides administrative support to state, regional, and national housing associations 
based on the engagement/involvement of the Executive Director. These responsibilities are inclusive of, but not limited to, 
coordinating association board meetings, serving as the association’s administrative support, generating newsletters, 
upgrading and maintaining association web sites, conference planning and coordination, etc. 

APPLICATIONS SHOULD BE FORWARDED TO:
Springfield Housing Authority
Department of Human Resources
200 N. Eleventh Street
Springfield, IL 62703
Via e-mail: [email protected] or fax: 217-753-4421
Pay, benefits information, and employment applications are available on the SHA Website
www.springfieldhousingauthority.org and by clicking on the link: 
https://Secure.YourPayrollHR.com/ta/TPCA435.careers?ApplyToJob=654537605
Internal candidates should use their TruPay login, Our Company, Search For Jobs, View Selected Jobs, Apply For This Job 

Posting Dates: 8/19/2025-10/15/2025
This position will remain open until filled
The Springfield Housing Authority is an Equal Opportunity Employer